SparrowBook

Coming Q4 2026

Booking software for paper-trained hands.

Your customers book online. You see the whole day on one screen, like your book, only tidy. Open source, so we can run it for you or you can run it yourself.

Every kind of booking, one book.

A counsellor, a barber, a salon, a massage clinic, a yoga studio and a trainer, sketched as the screens will work. These are drawings, not the finished app.

  1. The whole day in four numbers, before you unlock the door.
  2. Your own notes: renew the licence, call Sandra.
  3. Block your 2pm meeting and nobody can book over it.
  1. One plain link for Google and Instagram.
  2. Your own page, in your own colours.
  3. Only times you can really take are offered.
  1. A free 45 minutes shows itself, so you can fill it.
  2. First-time clients are marked before they walk in.
  3. Anyone who still owes money is flagged.
  1. While the colour sits, Mo is free.
  2. So a cut can be booked into the gap.
  3. Then back to finish the colour.
  1. Ana has her own hours.
  2. So does Room 2.
  3. A time is offered only when both are free.
  1. Each mat is a seat. People book their own online.
  2. At twelve it says full. Nobody gets double booked.
  3. Tick people off at the door as they arrive.
  1. Confirmations and reminders go out by email.
  2. In English, French or Spanish.
  1. 11:04pm. You're asleep.
  2. They move it themselves, from the email.
  3. Your book updates. Nobody phoned.

What's in the first version.

Every feature is on every plan, hosted or self-hosted. Nobody gets the cut-down version.

Booking

  • Services with a fixed length, or a choice of lengths
  • Prices: fixed, "from", free, or quoted later
  • Buffers before and after a service
  • Staff, rooms, chairs and equipment, each with their own hours
  • Timed appointments, class seats, or request and approve
  • Processing time: the gap inside a service where the stylist is free
  • Recurring bookings, edit one or all that follow
  • "Any available staff"
  • At the shop, by video (your link), or by phone
  • Class rosters with check-in

Your day

  • Today screen: every booking, every person, the gaps
  • New clients marked, anyone who owes money flagged
  • Phone-ins and walk-ins added by hand
  • Client list with history, private notes and no-shows
  • Owner, Manager and Staff roles
  • Export everything to a spreadsheet, any time

Your customers

  • Your own booking page, in your logo and colours
  • A plain address for Google and Instagram
  • Move or cancel from the confirmation email
  • English, French and Spanish
  • Works with a keyboard and a screen reader

Money

  • Your own Stripe or Square account
  • Deposits, full prepay, or a card kept for no-shows
  • Cash and e-transfer marked paid in person
  • HST on receipts, with your business number
  • Your money goes to you. SparrowBook takes no cut.

Messages and calendars

  • Confirmations, reminders and change notices by email
  • A calendar invite with every one
  • Text messages, off until you switch them on
  • Busy times from Google or Outlook block bookable time

Setting up

  • A setup wizard that starts from your kind of business
  • A checklist that ends in a test booking
  • Save your setup as a template

Pencilled in for after launch

  • WaitlistSomeone cancels, the next person in line gets the spot.
  • Packages and creditsSell ten sessions, draw them down one visit at a time.
  • Service add-onsA beard trim added to the haircut, right at booking.
  • At the customer's placeMobile services, with a service area and travel time.
  • Two-way textsReply C to confirm. Your own number for the shop.
  • Rebooking nudgesIt's been six weeks. Time for a trim?
  • Two-way calendar syncBookings written into Google and Outlook, not only read.
  • Zoom and Meet linksA fresh video link made for every booking.
  • Multi-day bookingsKayak Friday to Sunday, out and back in.
  • Waivers and signaturesSigned on the intake form, kept with the client.
  • QuickBooks, Xero, WaveSales land in your books without retyping.
  • Import your old systemBring clients over from Square, Acuity or Fresha.
  • Your own web addressYour shop’s own domain for the booking page.
  • AI helpStays off until you switch it on.

One price for the whole shop.

SparrowBook is open source under the AGPL. Pay us to run it, or run it on your own server for free. Prices in Canadian dollars.

We run it Updates and backups done for you, help by email

Solo

One person, booking their own day.

$19$190a montha year

  • Every feature above
  • Payments straight to your Stripe or Square

Team

The whole shop, however many on staff.

$39$390a montha year

  • Everything in Solo
  • Every person on staff, each with their own hours
  • The same price with two people or twelve

You run it On your own server

Self-hosted

For whoever looks after your computers.

FreeAGPL

  • Every feature from the hosted plans
  • Your own Stripe or Square keys
  • An installer, and an updater built in
  • You take care of backups and updates

the code goes public at launch